Appointment Books - What do you use?

[rswinteller]

Hi all! Just wondering what everyone uses for an appointment/scheduling book. I need something that works for one office with two different therapists sharing it. Also some ideas for carrying that info with me or communicating with the other therapists. I know you will all come up with something great as usual!!!

 

[Satan Claws]

that's kind of a tough one considering you're sharing it. you can't easily take that with you if another therapist is counting on having it around for them as well. maybe something along the lines of a book for each of you and a third copy to keep at the office to have both of your appointments in. do you share 1 treatment room so you need to know when the room is available to you? if not, why do you need to share a book?

i'd try to design one yourself. it's actually really easy to do and you can have exactly what you want on it. you may have to come up with some unique system of coding appointments so you know which ones have been transferred into the shared book etc. does that make sense? guess it really depends on how you'd be sharing it.

 

[Pompal 09.]

hi. thanks for the input. I am sharing a treatment room with another therapist. We tossed around the idea of having set days each to eliminate the confusion (ex. I have M, W,F...) and that is what we are goingt o try at first. We are going to have a receptionist in out office for the 2 therapists and a chiropractor. I need something for the receptionist to schedule at the desk that stays in the office. I also need something portable for myself to remind me of wwhat is to come.
We were looking into something simple to last this year end and hopefully, as we get busy, something that will meet all these needs.

What kind of appointment books does everyone use?

 

[Pompal 09.]

2 therapists -

We use a book we found at office max (I pick them because they have good prices and good scheduling books) which has appointment times starting at 7am and ending at 8pm (some years the times will vary in the book - don't ask me why).

It does not have an huge block for Sundays though (if you work Sundays) unless you purchase the one you have to write the dates in at the top of the pages. I prefer the one which has the dates already up at the top, but some years I haven't been able to find one of those and then I just write them in.

The one we get has 4 columns. I schedule in one of the columns and write the client phone number in the next colum. My partner takes one column (the one on the opposite side of mine) and writes his clients phone number in the inner column.

It looks like this:

Client -- Number -- Number -- Client
|
| (1)
|
\/

=====30 mins. space=====

Client -- Number -- Number -- Client
|
|
| (1 1/2)
|
|
\/

We always draw an arrow into the book to when the appointment will end, along with parenthesis with the amount of time the appointment is going to take and leave a 30 min. space until the next client.

It may seem like overkill, but you always know exactly what is going on.

The book is called a DayMinder® Four-Person Daily Group Appointment Book(Scroll down to the bottom of the page and you'll see three notecards that you can click on. Take the one for more images and you'll see that you can click on the tiny pick of the opened book to check it out all up close and personal like.) They aren't something NEW like the site suggests. We've been using these since '96.


Medical Arts Press also has good appointment books and you'll find many doctors offices using these.

Medical Arts Press - Appointment Books



05/29/07 - Didn't edit, just copied some info off this thread to put on another.

 

[kehindeodulate]

Thanks! I'll check those out. I did find a "salon" type book from Universal Companies that had 2, 4 6, etc.. columns. But I believe that was a "write in" the date book.

 

[Pompal 09.]

check out http://www.calendarhub.com. just give everyone using the calendar the log in info. only downside is it's not something to carry around. personally i use a palm pilot.

 

[Curious Joe]

here is another link for appointment books for massage that you write the dates in yourself so it can start anytime.

http://123webmagic.com/themassagegarden2/catalog/index.php

i use one from office max as well. i love mine. i have also made mine before and i loved that too. it really is easy and you don't have to be a genius to figure it out. print out a few different styles, figure out which one you like, then take it to kinkos. they can even bind it for you if you want. i just punched holes in mine and put it in a binder.